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The Assembly is the elected legislative body of the Fairbanks North Star Borough, established by ordinance under Chapter 2.08. The Assembly approves the budget, sets the mill rate for taxation, and appropriates funds to provide for Borough services. Through laws passed, the Assembly establishes policy statements which are then executed through the administration.

The Assembly is comprised of nine elected officials on an at-large basis for staggered three year terms. This means that all nine, no matter where they reside, represent the entire borough population. This body deliberates on subjects of interest or impact upon local residents. In addition, the Assembly establishes committees to review and recommend various options for formal consideration.

A representative from the City of Fairbanks, City of North Pole and School Board is selected in a manner provided by the city and school board whom they represent and shall serve a term as provided by the city and school board. The representatives keep their respective councils and board informed of issues before the Assembly and informs the Assembly of issues that are before them. A delegate may participate in all deliberations on matters of the borough assembly; however, they are not permitted to vote on any question before the Assembly. The presiding officer may seat a city or school board delegate on any assembly committee. They are served administratively by the Office of the Borough Clerk.

The following text is in pdf file format for your convenience. Click HERE to open and print out a Welcome to the Assembly pamphlet.

WELCOME
The Borough Assembly welcomes you to its meetings. Your interest will help the Assembly make decisions that reflect the needs and desires of the community. Agendas, ordinances and resolutions are available at the every meeting, or at the Borough Clerk’s Office. They are also published on the Borough website at fnsb.us. You may submit comments to the Assembly in several ways. The most direct way is to testify or speak during citizen comments at a meeting. You may also call, email or mail your comments to: Borough Assembly – Fairbanks North Star Borough P.O. Box 71267 Fairbanks, Alaska 99707-1267.

THE BOROUGH ASSEMBLY
The registered voters of FNSB elect the Borough Assembly. The Assembly is comprised of nine elected officials who are elected on an at-large basis for staggered three year terms. This means that all nine, no matter where they reside, represent the entire borough population. This body approves the budget, sets the mill rate for taxation, and appropriates funds to provide for Borough services. Through laws passed, the Assembly established policy statements which are then executed through the administration.

REGULAR MEETINGS
The Assembly holds regular meetings beginning at 6:00 p.m. on alternate Thursdays of each month unless the presiding officer schedules otherwise. All regular and special meetings, committee meetings, and gatherings of more than three assemblymembers, shall be public meetings. All meetings are streamed live through the borough website and the regular Assembly meetings are aired live on Public Radio on (KUAF-FM 89.9).

ORDER OF BUSINESS
1. Call to order;
2. Non-Sectarian Invocation;
3. Pledge of Allegiance;
4. Roll call;
5. Request for removal of items from the consent agenda and any other procedural motions.
6. Citizens' comments: Citizens' comments shall recess at 6:50 p.m.;
a. A citizen may speak on an agenda item that is not scheduled on the agenda for public hearing except that citizens' comments on board of adjustment matters are not permitted.
b. Citizens’ comments on items that are not scheduled on the agenda;
7. Approval of agenda and consent agenda:
a. Approval of consent agenda passes all items indicated by an asterisk (*) on that agenda;
b. Consent agenda items are not considered separately except as provided in subsection 2.09.035 (A) (7);
8. Approval of minutes;
9. Communications to the assembly;
a. Bid awards
b. Contract awards
c. Memoranda requiring concurrence of assembly;
10. Messages from the borough mayor;
11. Reports of standing and special committees;
12. Special orders -- public hearing;
13. Consideration of calendar -- unfinished business;
14. Citizens' comments on items that are not scheduled for public hearing – continuation;
15. Consideration of calendar -- new business:
a. Resolutions
b. Ordinances to be Referred to Committee or Commission
c. Ordinances to be Advanced;
16. Citizens' comments on items that are not scheduled on the agenda - continuation;
17. Assemblymember's comments;
18. Adjournment.

Ordinances are laws of the municipality. Governing bodies are authorized to adopt ordinances as long as they do not conflict with the laws and the Constitutions of the State of Alaska and of the United States.
Code Ordinances: permanent in nature; included in the Code of Ordinances.
Non-code Ordinances: not included in the Code of Ordinances.
Emergency Ordinances: address an emergency situation; 60 day limit; non-code ordinances. Resolutions: official statements by the governing body of its opinion or position on issued that are important to the municipality, the state, or the nation. A resolution may be introduced and passed at the same meeting with a simple majority vote.

ORDINANCE PROCEDURE
An ordinance requires two readings. The first occurs when an ordinance is introduced in writing at an Assembly meeting and advanced to a public hearing. The second reading takes place when the ordinance is placed on the agenda under public hearing.

At least five days before the public hearing, a summary of the ordinance shall be published together with a notice of the time and place of the hearing. During the public hearing, the Assembly shall hear all interested persons wishing to be heard. After the public hearing, the assembly shall consider the ordinance, and may adopt it with or without amendment.

Check out the BOROUGH NEWS page published in the News-Miner every Tuesday and Friday. On the news page you will find public hearing notices, meeting information and agendas.

2.09.080 RULES FOR PUBLIC TESTIMONY

A. Rules Applicable to Citizens' Comments
Citizen’s comments shall be heard in the manner provided in subsections A C of this section. Each person’s comments shall be limited to three minutes unless a different time is designated by the presiding officer. A person who has previously spoken at a meeting during citizen’s comments may not speak again unless all other persons desiring to speak have been heard and time scheduled for citizen’s comments remain available. A person speaking a second time may only do so for one minute, unless the presiding officer designates a different time.

B. Rules applicable to Public Hearing
1. The presiding officer shall permit all persons desiring to speak on an item scheduled for public hearing to speak for not more than three minutes when the item is called. The person, who has signed an application to rezone real property, or his representative, may speak during public hearing on the rezone request for not more than ten minutes.
2. The presiding officer may alter the times specified in this subsection, so long as the alteration does not unreasonably deny any person an opportunity to speak at the public hearing.
3. The clerk shall make available sign-up sheets on which persons desiring to speak on items scheduled for public hearing may indicate their desire. The presiding officer shall request comments from persons in the order in which they have signed up on said sheets, and then shall take comments from all other persons desiring to make them.
4. No person who has previously spoken during the public hearing on a particular item may speak again unless all other persons desiring to give testimony at the public hearing have spoken. A person speaking for a second time shall give testimony for not more than one minute, unless the presiding officer designates a different time.
5. No person may speak on an item after public hearing on that item has terminated, unless the presiding officer determines otherwise.

C. Rules Applicable to Both Citizens' Comments and Public Hearings
1. No person shall speak during an assembly meeting until that person is recognized by the presiding officer. Upon recognition that person shall position himself or herself as directed by the presiding officer and shall state his or her full name, spelling the last name, and address.
2. All persons shall immediately cease speaking when notified by the presiding officer that the allotted time has expired.
3. Citizens giving testimony may ask questions of the assemblymembers or the mayor during their testimony on a public hearing item. The presiding officer may request an answer to a factual question from a citizen, asked during the three (3) minutes of testimony, should the question and answer be useful to the item at issue, or desirable for public understanding of the issue, in the view of the presiding officer. Assemblymembers or the mayor may ask questions of citizens giving testimony. Assemblymembers shall refrain from using question formats to engage in discussion or statements to the person testifying. The time allotted to a citizen for public testimony shall be extended automatically to provide additional time which is reasonably sufficient to answer all questions posed by the assemblymembers and the mayor.
4. All writings, photographs, plats, maps or other items presented by a citizen during public testimony for consideration by the assembly shall be retained by the clerk and affixed to the record of the proceedings.
5. Citizens may present written testimony by filing said testimony with the clerk at or before the time scheduled for public hearing on the item or the time scheduled for citizen’s comments if the item is not scheduled for public hearing.

D. A citizen, acting alone or with a group, shall not disrupt an assembly meeting.

OTHER MEETINGS

Special Meetings/Special Work Sessions: scheduled for action on matters that cannot wait until the next regular meetings. The Assembly shall not transact any business at a special meeting except business relating to the purpose stated in the notice of the meeting.

Executive Sessions: are sessions closed to the public. By a majority vote the Assembly may recess from a public meeting, work session or other gathering of the Assembly to an executive session. An executive session is called only for discussion of subjects; that the immediate knowledge of would clearly have an adverse effect on the finances of the borough; or subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion; or subjects which by law, borough charter, or ordinances are required to be confidential. The Assembly shall not take official action in an executive session, except to give direction to an attorney or labor negotiator regarding the handling of a specific legal matter or pending labor negotiations. Only those voting members of the Assembly and such other persons shall attend the executive session, as the presiding officer deems necessary.

Finance Committee: meets regularly twice a month to review all ordinances of a financial nature after their first reading by the Assembly. The Finance Committee has the authority to award contracts, contract modifications or change orders when the amount exceeds one hundred thousand dollars ($100,000.) The Finance Committee makes recommendations to the Assembly on the proposed fiscal year budget appropriation ordinance. No public comment takes place, however the public is welcome to attend and listen.

Committee of the Whole: meets regularly twice a month to review all non financial ordinances after their first reading by the Assembly and resolutions as the presiding officer deems necessary. No voting or public comment takes place, however the public is welcome to attend and listen.

Work Sessions: are scheduled for a review of a subject in greater depth than is possible during a regular meeting. No voting or public comment takes place, however the public is welcome to attend and listen.

 
FNSB only

Fairbanks North Star Borough

PO Box 71267

Fairbanks, Alaska 99707-1267
809 Pioneer Road

Fairbanks, Alaska 99701
907.459.1000

Written communications with public officials/borough employees generally are considered a public record
and subject to disclosure (viewing and/or copying of the communication) pursuant to a public records request.

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